The ICAPS Executive Council is seeking proposals to host the 2012
International Conference on Automated Planning & Scheduling. ICAPS is
the premier international conference focused on the field of automated
planning and scheduling.
* ICAPS'10 will take place in May 2010 in Toronto, Canada.
* ICAPS'11 will take place in June 2011 in Freiburg, Germany.
Proposals to host ICAPS'12 should include:
* Organizers and Organizational Structure
o The proposal should indicate proposed program chair(s) and
any other proposed conference committee members (e.g.,
conference chair, local arrangements chair), and include a
short CV of each.
* Proposed conference dates and timetable
o Dates should be in June or around June.
o Provisional time-table - should include submission-date;
reviewing period; author notification date, for conferences,
workshops, etc.
* Venue
o Details of the venue and accommodation available to
delegates including information about conference facilities,
transportation access, accommodation and venue
attractiveness.
o Previous experience of the local organization team in
organizing similar events.
* Format
o Information on the format of the conference (e.g. single
track vs. multi-track, posters vs. presentations, etc.)
o Special related events such as potential invited speakers,
workshops, competitions, demonstrations, visits,
o Any planned collocation with other conferences. ICAPS was
co-located with both CP and KR in 2008 and will be
co-located with AAMAS and KR in 2010. Collocation is not a
requirement for submitting a proposal,
* An outline budget of the the event, including information
regarding the break-even point, registration fees and model
(e.g., whether a single fee applies to all events, policy for
joint registration with collocated conferences), policy and
support for students and young researchers.
* List of potential sponsors and support organizations.
* Logistics
o Include a brief description of the organization that will
handle the logistics (managing registration, issuing badges,
staffing registration desk, financial management, etc.) When
ICAPS is in North America, ICAPS uses AAAI to provide
conference and adminiatration support. AAAI may also be
willing to provide conference support outside of North
America and you can discuss this with AAAI directly.
o Please note that the conference does not necessarily need
to be held in the organizers' home region. Organizers can
consider hiring suitable logistical support or a separate
local arrangements team to be responsible for negotiation
and selection of hotel, meeting place, and social event
sites. For instance, when the conference is held in the
North America, AAAI can perform these logistical functions,
particularly when the proposers live outside the region
selected for the conference. The ICAPS Council has contacted
AAAI and obtained further information on the costs of these
services. Organizers who wish to explore this option are
encouraged to contact the Conference Liaison.
A number of other items would be positively considered, however, each
of these is only one of several factors that the executive council
will consider in their decision.
* Proposals that foster interaction and cross fertilization with
related fields (such as collocation with related conferences).
* Proposals that include means for encouraging and including
members of the community in early phases of their careers are
also welcomed (such as the doctoral consortium or summer
school).
* Proposals that include means for fostering new areas of work and
growing potentially under-represented areas of work (such as the
special tracks).
* Proposals whose geographical region has a critical mass of
planning and scheduling researchers.
Proposers should note that
* Funds are available carried over from previous conferences as
seed money for future conferences. This money is required to
guarantee the existence of the conference series and each
organization applying to host ICAPS must show how they aim to
cover all costs of the event.
* ICAPS is a "AAAI affiliated conference": AAAI provides
conference services when the conference is in North America;
AAAI Press publishes the ICAPS Proceedings, including online
version of the proceedings.
Proposals to host ICAPS should be sent electronically (PDF file) to
icaps-council@googlegroups.com.
Please submit proposals by May 1, 2009.
Proposers are strongly encouraged to submit draft proposals at least 3
weeks before that deadline. Please get in touch ASAP with the Conference
Liaison Officier Sylvie.Thiebaux@anu.edu.au for
* comments or advice on particular points
* statistics on previous ICAPS conferences,
* past successful proposals (pending the agreement of their proposers).
Clearly the closer to the deadline, the harder it will be to offer
feedback.
Information about previous and next ICAPS conferences is available in
the Guidelines for Conference Organizers available at
in this document.
